BarCampGrandRapids2Planning

Bootstrapping

 * determine organizers
 * Dave Brondsema
 * Kyle Adams
 * Dan Diephouse, as assigned
 * email barcampers list giving them a heads-up about this year and invite them to help organize
 * contact Joel Adams, Calvin CS dept
 * find weekends that NH2__ rooms are available
 * Jul 20/21 is reserved
 * weekends that organizers are available
 * Dave gone:
 * Jun 9
 * Jul 7
 * Jul 14
 * Aug 11
 * Kyle gone:
 * July 4-July 8
 * July 27 <- b-day, so BarCamp that day/weekend isn't out, it would just be nice if we could do it July 21 or August instead.
 * follow up with Google with specific dates, etc
 * contact Grand Rapids jQuery developers, invite them to speak

Logistics (Point: Kyle Adams)

 * Registration page
 * Get volunteers for setup/cleanup
 * BarCampGrandRapids2Food
 * General schedule (see BarCampGrandRapids2Schedule)
 * discuss Open Spaces (Dave's idea)
 * Presentation grid
 * Whiteboard(s) for session wall
 * create one w/ 30 minute tracks
 * Friday evening & Saturday morning: beginning session
 * Misc
 * Create badges
 * JeffDeMaagd has offered some
 * Kyle suggests this as a basis
 * Dave recommends a spot to write interests (e.g. Java,AJAX,RoR) and maybe collect website address in registration and include it
 * lanyards from officemax/officedepot/staples
 * Get check-in desk and highlighter
 * Have paper and big fat Sharpies for instant, on-spot sign making
 * Sponsorship
 * Envoi Solutions
 * drinks
 * GFS
 * food
 * Google
 * shirts

Marketing

 * put on barcamp.org events
 * first BarCampGrandRapidsPublicityEmail
 * dependency: registration page
 * write it
 * send it to (see http://wiki.grlug.org/index.php?title=Grand_Rapids_User_Groups for links):
 * our barcamp list
 * GR-JUG
 * Calvin College's abs-chat (next mtg: none)
 * gr-lug (next mtg: ??)
 * GR.pm- -(next mtg: Jun 29)
 * XP West MI (next mtg: Jun 26)
 * gr-ruby (next mtg: ??)
 * West MI .NET user group (next mtg: Jun 19)
 * GR Drupal (next mtg: ??)
 * GRCC Linux Club?
 * gramug (next mtg: Jun 19)
 * grandrapids.craigslist.org event
 * eventful.com event
 * upcoming.org event
 * ArbCamp mailing list
 * BarCampChicago mailing list
 * barcamp.org homepage news
 * our own blogs
 * gr-jug.org
 * West Michigan Association of Information Technology Professionals (next mtg: none soon)
 * vmware group?
 * grafug (next mtg: none soon)
 * wmoug (next mtg: none soon)
 * KLUG
 * WMLUG

Is there any way we could get better publicity within companies? Steelcase, Alticor, Meijer, etc.

Ideas for next year:
Run our own wiki, perhaps registration & mailing list too