BarCampGrandRapids1Planning

This is the planning page for BarCampGrandRapids1. Feel free to refactor if you feel any aspects of planning need their own page.

Technical (Point: Dave Brondsema)

 * Hardware Needs
 * ethernet cables
 * switches
 * power strips
 * printer?
 * file server?
 * Hardware Setup
 * Signs (coordinate with Kyle)
 * Check-in station
 * Schedule wall
 * Rooms (or will Calvin's room signage be adequate?)
 * Maps for NH 2nd floor showing which rooms we have use of--to be posted around the floor
 * Welcome sign for posting outside NH (should also have cellphone #s for letting people in)

Done:
 * Create registration page
 * wireless network access points
 * 7 acquired

Logistics (Point: Kyle Adams)

 * Finalize venue questions
 * Check on issue of alcohol
 * Get volunteers for setup/cleanup
 * BarCampGrandRapids1Food
 * General schedule (see BarCampGrandRapids1Schedule)
 * Presentation grid
 * Giant post-its for session wall
 * create one w/ 30 minute tracks
 * Friday evening & Saturday morning: beginning session
 * Misc
 * Create badges (may help with Security?)
 * Get check-in desk and highlighter
 * Have paper and big fat Sharpies for instant, on-spot sign making

Marketing

 * Recruit more organizers/assistants
 * Email list
 * send two emails
 * E-mail #1
 * E-mail #2
 * remind people to sign up
 * suggestions for presentations & hardware needs
 * discuss camping options
 * give directions, parking info, map to NH, location of check-in desk
 * Publicity
 * rough template for e-mail lists
 * hit up local users groups
 * word of mouth at work (signs for use at work)
 * Sponsorship
 * see http://www.amitgupta.com/static/barcamp_sponsor.txt for a rough template of sponsorship request

Last Minute Emergencies
Emergencies go so much smoother if they're planned in advance.