BarCampGrandRapids1Planning

This is the planning page for BarCampGrandRapids1. Feel free to refactor if you feel any aspects of planning need their own page.

Task List

Technical (Point: Dave Brondsema)

• Hardware Needs
  • ethernet cables
  • switches
  • power strips
  • printer?
  • file server?
• Hardware Setup
• Signs (coordinate with Kyle)
  • Check-in station
  • Schedule wall
  • Rooms (or will Calvin's room signage be adequate?)
  • Maps for NH 2nd floor showing which rooms we have use of--to be posted around the floor
  • Welcome sign for posting outside NH (should also have cellphone #s for letting people in)

Done:

• Create registration page
• wireless network access points
  • 7 acquired

Logistics (Point: Kyle Adams)

• Finalize venue questions
  • Check on issue of alcohol
• Get volunteers for setup/cleanup
• BarCampGrandRapids1Food
• General schedule (see BarCampGrandRapids1Schedule)
• Presentation grid
  • Giant post-its for session wall
  • create one w/ 30 minute tracks
  • Friday evening & Saturday morning: beginning session
• Misc
  • Create badges (may help with Security?)
  • Get check-in desk and highlighter
  • Have paper and big fat Sharpies for instant, on-spot sign making

Marketing

• Recruit more organizers/assistants
• Email list
  • send two emails
    • E-mail #1
    • E-mail #2
  • remind people to sign up
  • suggestions for presentations & hardware needs
  • discuss camping options
  • give directions, parking info, map to NH, location of check-in desk
• Publicity
  • rough template for e-mail lists
  • hit up local users groups
  • word of mouth at work (<a href=/f/sign_blitz.pdf>signs</a> for use at work)
• Sponsorship
  • see http://www.amitgupta.com/static/barcamp_sponsor.txt for a rough template of sponsorship request

Last Minute Emergencies

Emergencies go so much smoother if they're planned in advance.