0529PlanningMeeting

Sponsorship

• Carlus: How has this worked in the past?
• Kyle & Dave: Varies from sponsor to sponsor; some purchase specific supplies for us while others just make a flat donation. Sponsorships typically range from $200 to $500.
• Kyle: Will make a sponsor packet to help explain BarCamp.
• All: Follow-up with contacts at various potential sponsorers.
• All: The main things we need sponsorship: swag and Friday night social.
• Casey: Has connection to Subway, may be able to get discount.
• Casey: Also knows where we can get whiteboards contributed; may even be able to get trucks to deliver.

Marketing

• Dave: First step is to setup the registration form.
• All: Word of mouth to various user groups using e-mails from BarCampGrandRapids3Marketing.
• Casey: He'll cover badges
• Kyle: Follow up with Campus Events to check on signage for the actual conference.

Next Meeting

• After registration form is up
• In about 2 weeks
• Doodle poll

Action Items

• All: Follow up with potential sponsors, begin thinking about marketing channels
• Kyle: Create sponsor packet and check with Campus Events on signage
• Dave: Setup registration form