BarCampGrandRapids2Planning

Bootstrapping

• determine organizers
  • Dave Brondsema
  • Kyle Adams
  • Dan Diephouse, as assigned
• email barcampers list giving them a heads-up about this year and invite them to help organize
• contact Joel Adams, Calvin CS dept
  • find weekends that NH2__ rooms are available
  • Jul 20/21 is reserved
• weekends that organizers are available
  • Dave gone:
    • Jun 9
    • Jul 7
    • Jul 14
    • Aug 11
  • Kyle gone:
    • July 4-July 8
    • July 27 <- b-day, so BarCamp that day/weekend isn't out, it would just be nice if we could do it July 21 or August instead.
• follow up with Google with specific dates, etc
• contact Grand Rapids jQuery developers, invite them to speak

Logistics (Point: Kyle Adams)

• Registration page
• Get volunteers for setup/cleanup
• BarCampGrandRapids2Food
• General schedule (see BarCampGrandRapids2Schedule)
  • discuss Open Spaces (Dave's idea)
• Presentation grid
  • Whiteboard(s) for session wall
  • create one w/ 30 minute tracks
  • Friday evening & Saturday morning: beginning session
• Misc
  • Create badges
    • JeffDeMaagd has offered some
    • Kyle suggests this as a basis
    • Dave recommends a spot to write interests (e.g. Java,AJAX,RoR) and maybe collect website address in registration and include it
    • lanyards from officemax/officedepot/staples
  • Get check-in desk and highlighter
  • Have paper and big fat Sharpies for instant, on-spot sign making
• Sponsorship
  • Envoi Solutions
    • drinks
  • GFS
    • food
  • Google
    • shirts

Marketing

• put on barcamp.org events
• first BarCampGrandRapidsPublicityEmail
  • dependency: registration page
  • write it
  • send it to (see http://wiki.grlug.org/index.php?title=Grand_Rapids_User_Groups for links):
    • our barcamp list
    • GR-JUG
    • Calvin College's abs-chat (next mtg: none)
    • gr-lug (next mtg: ??)
    • GR.pm- -(next mtg: Jun 29)
    • XP West MI (next mtg: Jun 26)
    • gr-ruby (next mtg: ??)
    • West MI .NET user group (next mtg: Jun 19)
    • GR Drupal (next mtg: ??)
    • GRCC Linux Club?
    • gramug (next mtg: Jun 19)
    • grandrapids.craigslist.org event
    • eventful.com event
    • upcoming.org event
    • ArbCamp mailing list
    • BarCampChicago mailing list
    • barcamp.org homepage news
    • our own blogs
    • gr-jug.org
    • West Michigan Association of Information Technology Professionals (next mtg: none soon)
    • vmware group?
    • grafug (next mtg: none soon)
    • wmoug (next mtg: none soon)
    • KLUG
    • WMLUG
    •  ??

Is there any way we could get better publicity within companies? Steelcase, Alticor, Meijer, etc.

Ideas for next year:

Run our own wiki, perhaps registration & mailing list too